CEEP Limited Privacy Policy

Our contact details

Name: Steven Naylor

Address: 14 Baker Street, Lancaster LA1 2ND

Phone Number: 01524 32020

Email ceep@ceep.org.uk

The type of personal information we collect

We currently collect and process the following information:

• Name;
• Date of birth;
• Gender;
• Address;
• Email address;
• Telephone number;
• Medical information
• Other information
  when needing for processing applications and requirements from funders such as people’s ethnicity

How we get your personal information and why we collect it

Most of the personal information we process is provided to us directly by you for one of the following reasons:

To enable young people to be able to attend safely with contact information for medical emergencies or behaviour.

To be able to identify the needs of the beneficiary of grants to support the programmes.

We use the information that you have given us in order to provide service to community and young people.

We may share basic information with funders to identify the people worked with.

Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:

(a) Your consent. You are able to remove your consent at any time. You can do this by contacting ceep@ceep.org.uk

(b) We have a contractual obligation.

(c) We have a legal obligation.

(d) We have a vital interest.

(e) We need it to perform a public task.

How we store your personal information

Your information is securely stored in compliance with GDPR through online database and hard copies stored securely.

We retain your personal data for no longer than is necessary for the purposes(s) for which it was provided. What this means in practice will vary between different types of data. When determining the relevant retention periods, we take into account factors including:

• legal obligation(s) under applicable law to retain data for a certain period of time;
• statute of limitations under applicable law;
• potential or actual disputes; and
• guidelines issued by relevant data protection authorities.

Otherwise, we securely erase your personal data from our systems when it is no longer needed.

Your data protection rights

Under data protection law, you have rights including:

Your right of access - You have the right to ask us for copies of your personal information.

Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.

Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.

Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances.

Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us at ceep@ceep.org.uk if you wish to make a request

How to complain

If you would like to exercise your data protection rights or if you are unhappy with how we have handled your personal data, please feel free to contact us by using the details set out in our contact details above.

If you’re not satisfied with our response to any enquiries or complaint or believe our processing of your personal data does not comply with data protection law, you can make a complaint to the Information Commissioner’s Office (ICO) by:

• writing to: Information Commissioner’s Officer, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF;
• calling: 0303 123 1113; or
• submitting a message through the ICO’s website at: ico.org.uk

CEEP Registration number: ZA066654

This Privacy Policy was last updated on 21st April 2022

This Privacy Policy may be updated from time to time, so you may want to check it each time you provide personal data to us